Rates​

All our rates include access to your web portal to consult all your advisory tickets, invoices, companies, and information about your company. Our rates are mainly composed of two services:

1. Accounting Services

We help you delegate your company's accounting by taking care of recording all your expense and supplier invoices, as well as performing bank reconciliations. This accounting service offers three optional add-ons that will enhance our proposal, including analytical, budgetary, or treasury accounting.

2. Tax, Accounting, and Labor Advisory Services

In our Consulting, we provide unique advantages for Odoo users. We handle tax management using your Odoo, which allows us to access the complete data creation flow, improving review and ensuring the security and accuracy of your tax, accounting, and labor reports. We also manage payroll, hiring, terminations, and any procedures related to your company's personnel at the national level. Additionally, we prepare any other commercial or tax obligations that your company needs to fulfill.

The published rates are optimized for clients using updated Odoo, with Online Bank Connection, OCR, Bank Inquiry Access, updated AEAT taxes, and features that assist in the accounting of invoices and journal entries. The absence of any of these modules could result in an increase in the indicated rates. Some of these services can be performed by collaborating advisors to ensure excellent advice and follow-up for your company.

Steps to Follow

If your company is newly established or you need us to establish it, just contact us.

If your company is already active, it's very easy to get started with Contaldia. The steps to follow are:

1) Review, comment, and accept the budget. For any questions, we can have a brief meeting that you can contact or HEREÍ

2) Create a user in Odoo for contaldia.com(this user will not count towards the enterprise subscription level as they are an official Odoo fiscal partner only for Odoo Enterprise Online contracts. In the Odoo Sh and On Premise modalities, there is a cost)

Remember that if you enjoy Premium Tax Advisory, it includes 3 hours of training, support, setup, review of previous transactions, and the opening entry of your Odoo completely free. Once the 3 hours are exceeded, you must purchase a support package with a 50% discount only for clients of monthly tax, accounting, and labor advisory services from Contaldia.

Likewise, we will review how to facilitate the change of tax, accounting, and labor advisory for your company. The first and most important thing is to know which taxes each advisor will handle:

If Contaldia starts during the year, there is no problem. We can receive the information for the current year and coordinate to file the taxes for the next month or quarter.

If we start in January with Contaldia, this would be an example of how each advisor should proceed:

Former Advisor:

January 2025: Annual Fiscal and Labor Taxes. Social Security TC of December.

February 2025: Submit 347 from all companies

April 2025: Submission of accounting books and minutes to be carried out by the previous advisor if they do not charge you anything extra.

July 2025: Corporate tax and CCAA. To be done by the previous advisor if they don't charge you anything extra.

Contaldia:

January 2025: Preparation of the 2026 payrolls.

February 2025: Once the January Tc has been submitted by the previous advisor, Contaldia can now process new hires, terminations, February payroll, etc...

February-March 2025: Review of the closing and we will see if the accounting books, minutes, corporate tax, and CCAA are presented by the previous Advisor or Contaldia.

April 2025: Quarterly reports for your company to be submitted by Contaldia, or monthly taxes in February.

Documentation for Contaldia

It is important to have as much historical information as possible regarding the tax, commercial, accounting, and labor aspects of your company in order to provide you with proper advice.

To expedite your transfer, if your previous advisor provides us with the export files from the A3nom, A3soc, and A3eco programs, the migration will be much simpler. More info at A3nom here

In any case, it is important to send the following documentation from your company:

Company documentation

- Digital Company Certificate

- Scriptures

-Modification scriptures or shares

-AEAT documents

-Owners ID

-VAT

- other information

Tax

- Quarterly or monthly taxes: 303, 349, Intrastat, 216, 115, 123 of the current and previous year

- VAT books: for the current and previous year or verify that the declared ones are in Odoo

- Annual taxes 390, 296, 180, 193 for the current and previous year

- 202 taxes for the current and previous year

- Corporate income tax form 200/220 for the last 4 years.

- Form 232 for related-party transactions, for the last 4 fiscal years, if applicable

- ETE tax from the Bank of Spain, for the last 4 years (only in the case of inflows or outflows of +1M euros to Spain.)

- Asset amortization tables.

- Other obligations to the tax authorities or other agencies

- A3SOC export and import company files and code (important), A3ECO (if you have it)

Employees:

- Payrolls for the current and previous year

- Tc1 and Tc2 of the current and previous year

- Employment contracts in force.

- Latest self-employed receipts.

- Updated ITA.

- Litigation or ongoing cases involving employees.

- Agreement with the prevention service and the insurance policy under the agreement.

- If there are any open judicial, extrajudicial or administrative proceedings

- Ficheros y código de empresa de exportación e importación de A3nom y las tablas de concepto. IMPORTANTE

Enterprise & Community

We work with all versions of Odoo, both Enterprise and Community, although it is always preferable to have one of the three most recent versions to access tax and localization updates in Spain.

We suggest using Odoo Community, Odoo Enterprise On Premise, or Odoo SH, as these options allow the installation of OCA community modules that optimize the management of your business in Spanish territory.

Network of Advisors

At Contaldia, we are a group of Tax Advisors and Chartered Economists who handle the advice and filing of your tax and accounting returns, offering direct and specialized guidance. Additionally, we have a Network of Advisors that complements our services, providing support in Labor, Legal, and Juridical Advisory, and collaborating to manage and fulfill all the obligations of your company before any National entity, whether in the Basque Country or the Canary Islands. If you want your advisor to join us, have them contact us.

Details of Fees and Included Services

Below we detail the services included and excluded in the Contaldia rates for Tax, Accounting, and Labor Advisory for your company. Contact us at info@contaldia.com if you have any questions regarding this; we adapt to your needs 100%. Therefore, we outline our fees and services so you can choose what you really need for your company. Taxes will be filed as long as in the month of tax filing, the client has their corresponding fee valid and does not have any outstanding invoices. In case of a return of the debit to the client's bank account, a minimum charge of 30 euros will be applied for administrative and management expenses resulting from the return.

Likewise, Contaldia reserves the right to charge an additional amount based on the collection work that may be necessary, including the corresponding administrative, banking, or legal procedures until the effective collection of the amounts owed.

The fees will be reviewed every January based on the upward variation experienced by the CPI between January and December of the previous year, or the index that replaces it.

Tax	Description	Amount
Basic Tax Advice	Includes via email or helpdesk - Information on new tax regulations, closing and advice, - Resolution of any tax-related queries they deem appropriate to make.	59€/month
Premium Tax Advisory	Includes via email, helpdesk, phone, and videoconference. - Resolution of any tax-related queries they deem appropriate to make.	154€/month
Taxes form 303, 349, 115, VAT Book, 123 and their annuals	Review and Presentation of Periodic Models On the 10th of every month or quarter, we close taxes; we kindly ask that everything is accounted for.	Self-employed: €49/month Up to 100k: €57/month Up to 1M: €88/month Up to 2M: $99/month Up to 6M: €199/month Up to 15M: €399/month *Tax Recalculation: €49
Intrastat	Intrastat	According to volume of operations
Other Taxes ETE, 216, 296, 369 OSS, 232​	Other Taxes ETE, 216, 296, 369 OSS, 232​	According to volume of operations
Corporate tax, form 202 and autonomous communities	Advise, Review, Prepare, and Present the Corporate Tax and Annual Accounts, as well as all necessary documents.	Up to 100k: €180 Up to 1M: €228 Up to 2M: €300 Up to 6M: €300 Up to 15M: €900
Legalization of accounting books and minutes in the Commercial Registry	Prepare and present the accounting and minutes books, as well as all necessary documents.	Up to 100k: €84 Up to 1M: €108 Up to 6M: €180 Up to 15M: €300
Legalization of the Members' Book		According to volume of operations
Income Tax Return for Individuals IRPF	Individual with activity without leases, shares, inheritances, or similar.	Individual: $95 / Joint: $145 Remaining according to operations
Form 036/037, IAE Registration, cancellation or modification	Form 036/037, IAE Registration, cancellation or modification	$75
Tax Certificates, Census Certificates	Tax Certificates, Census AEAT	$35
Employees	Description	Fixed Amount
Monthly payrolls and TC	Information about the new labor regulations. Resolution of any labor-related inquiries deemed appropriate to make Preparation and presentation of monthly payrolls and monthly Social Security contributions.	1st employee: €59 Next: +10€ Quantification by number of payrolls for the month
Registrations, Cancellations, and Modifications SS	Registrations, cancellations, and modifications of workers in the Social Security Treasury.	10€
SEPA payroll payment file	Preparation of the bank transfer file to pay the monthly payroll.	$15/month
Sending employee payrolls	I send the monthly payroll to the workers via email.	$0.25/payroll
Registration, deregistration, or modification of Social Security Company data.	Registration, deregistration, or modification of Social Security data.	$75
Social Security Certificates	Social Security Certificates	$35

The published rates may increase if the latest tax modules are not available or if older versions of Odoo are used.

If you do not have the OCR service from Odoo Enterprise, the published rates for the accounting fee will increase.

The costs arising from subscriptions and services of Odoo Enterprise are the responsibility of the client.

 Exclusions:

Mandatory electronic notification services for legal entities or individuals from any official agency must be managed by the client with their digital certificate, after registering the service with each agency such as the Tax Authority, Social Security, Provincial Council, City Council, or Autonomous Community. Contaldia is not responsible for any notification that is not responded to in a timely manner if it has not been notified to Contaldia at least 7 days before its expiration.

The fees do not include payments to third parties, such as fees, notaries, registrars, experts, or similar (unless expressly stated otherwise).

Other services outside the usual operation of the company, which require special dedication due to their complexity or scope. Inquiries regarding tax, accounting, commercial, or labor matters will be addressed via email or phone, with the understanding that those requiring a study that, due to their complexity, clearly exceed the scope of this proposal will not be included. In such cases, the corresponding assignment will be billed separately.

Representation before the AEAT, SS, or other public agencies (e.g., reconciliations) in procedures for in-depth tax/labor inspections or data verification. The handling of requests, checks, or labor inspections of all kinds, related to periods prior to the start of the service provided by the ADVISOR, which will be subject to separate billing upon prior acceptance by the signing client.

Electronic Notifications Registration

We remind you that Contaldia does NOT manage electronic notifications for clients. Therefore, with your company's digital certificate, you must register at the local, provincial, and regional electronic offices, as well as at the general offices of Taxation and Security as follows:

The portalhttps://dehu.redsara.es/ This is where you can register with your digital certificate, filling in the contact details so that you receive notifications. These notifications usually have a 10-day period to be opened, followed by the corresponding period to respond. In case you have a notification, you will receive an email alerting you to go to the portal to open it.

Once opened, if it is related to our Tax, Accounting, and Labor advisory services, you can send it to us as soon as possible so we can manage the resource, if applicable. It is important to have the maximum number of days possible to respond, not sending the notification with less than 7 days remaining before the deadline.

How to account for and pay payroll in Odoo

For Contaldia, the confidentiality of information regarding its clients and companies is important. That is why we have several ways to account for employee payrolls:

1. No Employee Detail: To ensure the anonymity of the amount received by each employee. It is advisable to provide a SEPA remittance file at the end of the month to proceed with a mass payment by uploading this file to your bank, so that only a total appears in the company's bank statement. By correctly entering the information into Odoo's accounting, we can calculate the model 111 normally for our forecasts. The model 111 and model 190, while Odoo does not fully manage payroll in Odoo, as well as Social Security and communication with Siltra or Sistema Red, we believe this is an easy and practical option.
2. Employee Details: The main advantage is the ability to input analytics for each employee, as well as to prepare forms 111 and 190 from Odoo. The potential drawback is that your company's accounting department could view the salary of each employee by checking the payroll entry. Remember that Odoo manages permissions for each user, and not all users in your company should have access to accounting.

How to account for tax payments

In Odoo, taxes are accounted for directly according to each tax, for example:

Form 111: Through the entry of payroll and invoices from suppliers/creditors with withholding.

Form 303: When validating the Tax, the entry can be generated with a simple click

Form 115: When entering invoices for rental leases of premises into supplier/creditor invoices.

Form 200: Through the accounting entry for the recognition of Corporate Tax.

Form 123: When entering loan, dividend, or similar entries.

But, which account do we reconcile these taxes against?

We will detail the accounting accounts to reconcile for each tax, so that you can reconcile them from the same bank statement:

1. Form 303: to Enter/pay: account 4750, to refund or offset account 4700
2. Model 111, 115, and 123: account 4751
3. Form 202: account 473 (important this form for the advance payment of the Corporate Tax)
4. Model 200: to Deposit/pay: account 4752, to refund or offset account 4709
5. Social Security TC: account 4760
6. Net Payroll Payment: account 465
7. Local taxes, fees, property tax, and similar: account 631 directly as an expense