Rates

All our rates include access to your web portal to consult all your advisory tickets, invoices, companies, and information about your company. Our rates are mainly composed of two services:

A) Accounting Services

We help you delegate the accounting of your company, taking care of recording all your expense and supplier invoices, as well as performing bank reconciliation from €1 per entry. This accounting service offers three optional add-ons that will enrich our proposal, including analytical, budgetary, or treasury accounting.

B) Tax, Accounting, and Labor Advisory Services

In our Advisory, we provide unique advantages for Odoo users. We handle tax management using your Odoo, which allows us to access the complete flow of data creation, improving review and ensuring the security and accuracy of your tax, accounting, and labor reports. We also manage payroll, hiring, terminations, and any procedures related to your company's personnel at the national level. Additionally, we prepare any other commercial or tax obligations that your company needs to comply with.

The published rates are optimized for clients using updated Odoo, with Online Bank Connection, OCR, Bank Inquiry Access, updated AEAT taxes, and features that assist in the accounting of invoices and accounting entries. The absence of any of these modules could result in an increase in the indicated rates. Some of these services can be performed by collaborating advisors to ensure great advice and follow-up for your company.

Steps to Follow

If your company is newly established or you need us to establish it, just contact us.

If your company is already active, it is very easy to start with Contaldia. The steps to follow are:

1) Review, comment, and accept the budget. For questions, we can hold a brief meeting that you can contact or HERE

2) Create a user in Odoo for contaldia.com (this user will not count towards the enterprise subscription as it is an Official Odoo Tax Partner only for Odoo Enterprise Online contracts. In the Odoo Sh and On Premise modalities, there is a cost)

Remember that if you enjoy Premium Tax Advice, it includes 3 hours of training, support, configuration, review of previous movements, and the opening entry of your Odoo completely free. Once the 3 hours are exceeded, you must purchase a support voucher with a 50% discount only for clients of monthly tax, accounting, and labor advice from Contaldia.

Likewise, we will review how to facilitate the change of tax, accounting, and labor advice for your company. The first and most important thing is to know which taxes each advisor will handle:

If Contaldia starts during the year, there is no problem. We can receive the information from the current year and coordinate to file the taxes for the next month or quarter.

If we start in January with Contaldia, this would be an example of how each advisor should proceed:

Former Advisor:

January 2025: Annual Tax and Labor Taxes. Social Security TC from December.

February 2025: Submit 347 for all companies

April 2025: Submission of accounting books and minutes to be done by the former advisor if they do not charge you anything extra.

July 2025: Corporate tax and CCAA. To be done by the former advisor if they do not charge you anything extra.

Contaldia:

January 2025: Preparation of the 2026 payroll.

February 2025: Once the TC for January has been submitted by the former advisor, Contaldia can already handle registrations, cancellations, February payroll, etc...

February-March 2025: Review of the closing and we see if the accounting books, minutes, corporate tax, and CCAA are submitted by the former Advisor or Contaldia.

April 2025: Quarterly reports for your company to be submitted by Contaldia, or monthly taxes in February.

Documentation for Contaldia

It is important to have as much historical information as possible regarding tax, commercial, accounting, and labor information of your company to be able to advise you correctly.

More information on how to export A3nom here

In any case, it is important to send the following documentation of your company:

Company documentation

- Digital certificate of the company

- Deeds

- Changes of deeds and purchase sale of shares

- Loans and partner agreements.

- ID of administrators or representatives

- Tax ID

- Other commercial documents, if any.

TAX

- Quarterly or monthly taxes: 303, 349, Intrastat, 216, 115, 123 for the current and previous year

- VAT books: for the current and previous year or verify they are declared in Odoo

- Annual taxes 390, 296, 180, 193 for the current and previous year

- Taxes 202 for the current and previous year

- Corporate tax form 200/220 for the last 4 years.

- Model 232 of related operations, for the last 4 years, if any

- ETE tax from the Bank of Spain, for the last 4 years, (only in case of inflows or outflows of +1M euros to Spain.)

- Amortization tables of the assets.

- Other obligations with the tax office or other agencies

- Files and export and import company code from A3SOC (important), A3ECO (if they have it right)

LABOR:

- Payroll for the current and previous year

- Accumulated payroll summary for the current year in excel

- Tc1 and Tc2 for the current and previous year

- Active employment contracts.

- Latest self-employed receipts.

- Updated ITA.

- Ongoing litigation or cases with employees.

- Agreement with the prevention service and the policy of the collective insurance.

- If there is any open judicial, extrajudicial, or administrative procedure

- Files and export and import company code from A3nom and the concept tables. IMPORTANT

Enterprise & Community

We work with all versions of Odoo, both Enterprise and Community, although it is always preferable to have one of the three most recent versions to access tax and localization updates in Spain.

We suggest using Odoo Community, Odoo Enterprise On Premise, or Odoo SH, as these options allow the installation of OCA community modules that optimize the management of your company in Spanish territory.

Network of Advisors

At Contaldia, we are a group of Tax Advisors and Chartered Economists who handle the advice and filing of your tax and accounting returns, offering direct and specialized advice. Additionally, we have a Network of Advisors that complements our services, providing support in tax filing in other countries in Europe and the USA, in Labor, Legal, and Juridical Advisory, and collaborating to manage and comply with all your company's obligations before any National or International body. If you want your advisor to join us, have them contact us.

Detail of Fees and Included Services

Below we detail the services included and excluded from the Contaldia rates for Tax, Accounting, and Labor Consulting for your company. Contact us at info@contaldia.com if you have any questions regarding this, we adapt to your needs 100%, which is why we detail our fees and services so you can choose what you really need for your company. 

*The prices indicated are indicative, as they need to be adapted to each company based on the time dedicated to each extra procedure not included in the fee. 

Taxes will be filed as long as in the month of filing the tax, the client has their corresponding fee in effect and does not have any pending invoices for settlement. In case of a return of the receipt charged to the client's bank account, a minimum charge of 30 euros will be applied as administrative and management expenses resulting from the return. For the management and filing of the tax obligations corresponding to a quarter, full payment of that quarter will be essential, unless expressly indicated otherwise in writing. Any tax filing for previous years, months, or quarters prior to the start of the Contaldia contract must be paid at least 60 days before the end of the filing.

Likewise, Contaldia reserves the right to charge an additional amount based on the recovery work that may be necessary, including the corresponding administrative, banking, or legal procedures until the effective collection of the amounts owed.

The fees will be reviewed every January according to the upward variation experienced by the CPI between January and December of the previous year, or the index that replaces it. 

The published rates may increase if the latest tax modules are not available or if older versions of Odoo are used.

Price Transparency Commitment: At Contaldia.com, we periodically review our rates to ensure the best quality of service. In case of any upward adjustment, we will personally inform you with at least 30 days' notice, so you have enough time to evaluate the new conditions before your next billing cycle. Continued use of the service after this period will imply acceptance of the new conditions.

In the accounting fee, if you do not have the OCR service from Odoo Enterprise, the published rates will increase. 

The costs derived from subscriptions and services of Odoo Enterprise are the responsibility of the client.

At Contaldia, we encourage our clients to have control of their business using Odoo. However, our ultimate goal is to ensure that your taxation is impeccable and complies with all legal regulations.

If you decide to manage your own accounting and handle the entry of invoices, it is important to apply the tax rates correctly. If our team detects repeated tax errors during the review processes, we will proceed to correct them to avoid problems with the tax authorities.

Since the continued correction of these errors represents an additional workload that is not covered by the basic fee, the review and modification of such invoices in your Odoo will generate an extra cost. This additional time will be billed at our current hourly rate. You can review the webinar on non-Spanish invoices that will help you correctly account for your invoices https://youtu.be/Lv8G8Vxhnhc

 Exclusions:

Mandatory electronic notification services for Legal Entities or Individuals from any official body must be managed by the client with their digital certificate, after registering the service with each body such as Tax Agency, Social Security, Provincial Council, City Council, or Autonomous Community, and Contaldia is not responsible for any notification not responded to in a timely manner that has not been notified to Contaldia at least 7 days before its expiration. Odoo functional support is not included.

The fees do not include travel, payments to third parties, such as fees, notaries, registrars, experts, or similar (unless expressly stated otherwise).

Other services outside the usual operation of the company, which require special dedication due to their complexity or extent. Consultations on tax, accounting, commercial, or labor matters will be handled via email or phone, with the understanding that those requiring a study that, due to their complexity, manifestly exceed the scope of this proposal will not be included. In these cases, the corresponding assignment will be billed separately.

Representation before the AEAT, SS, or other public bodies (e.g.: reconciliations) in procedures for in-depth tax/labor inspections or data verification. Tax deferral. Business restructuring. The handling of requests, checks, or labor inspections of all kinds, related to periods prior to the start of the service provision by the ADVISOR, which will be subject to separate billing upon acceptance by the signing client.

Services in the United States (USA)

In addition to our advisory services in Spain, we offer company formation in the United States and the filing of their federal taxes. Amounts, in US dollars (USD), are on the Rates page, USA tab.

What is an LLC?

An LLC (Limited Liability Company) is a type of limited liability company in the United States that combines the asset protection of a corporation with the tax and administrative flexibility of a sole proprietorship or partnership. Its owners, called members, are liable only up to the capital they contribute to the company and not with their personal assets. By default, it is taxed under the tax transparency regime (pass-through), so profits are attributed directly to the members instead of paying corporate tax at entity level, although it can also elect to be taxed as a corporation. It is formed at state level (Delaware, Wyoming or New Mexico are very popular among non-residents), requires little formality and can be owned by people who are not US residents. However, members who are resident in Spain must take into account their tax and reporting obligations in Spain (for example, Form 720 or taxation on worldwide income), so it is advisable to plan its use carefully with an advisor.

What does Company Formation and Annual Tax Compliance include?

It includes the state registration of the company (LLC or Corporation), the EIN application and the federal tax filings that apply to your structure: Form 1040-NR + Schedule C, Form 1120, Form 1065, Schedule K-1 and Form 5472. It does not include monthly bookkeeping or the management of quarterly estimated tax payments.

What does Full-Service Accounting and Tax Compliance include?

Everything above plus continuous support throughout the year: monthly bookkeeping, federal tax compliance, annual returns, Form 5472 when applicable, quarterly estimated tax payments, tax compliance monitoring and up to 4 hours of consulting per month with our team. The price may be adjusted according to transaction volume.

Which services have variable fees or are quoted separately?

The annual state renewal, the registered agent and the US business address have variable fees depending on the state and the company. The ITIN application, the closure and dissolution of companies, help opening a business bank account, Foreign Qualification (registration in other states) and State Tax and Sales Tax registrations are quoted separately depending on complexity, state and each client's needs.

Which costs are not included in the rates?

Government fees and third-party costs are quoted separately. For payroll management (Payroll) the fee covers our professional fees only: payroll software, state compliance fees, employer taxes and contributions, and employee tax withholdings are invoiced separately.

Which operational services can I add?

Payroll, accounts payable and accounts receivable management can be hired together with any package, at a monthly fee. We can adjust rates and scope according to your volume of operations.

Why can the price vary?

We do not work with fixed rates for all services: each client and each project requires an individual assessment. The price may vary depending on the state of formation and the states where the company needs to operate, the type of entity and its corporate structure, transaction volume and business activity, federal and state tax obligations, additional services, and the complexity and volume of the work. Tell us your needs and we will prepare a specific quote.

When is a prior assessment needed?

Some cases need to be reviewed before a final proposal: Sales Tax (each state has its own rules), economic and physical nexus in other states, Foreign Qualification (registration to operate in other states is independent of the original formation) and Enterprise companies with complex structures, multiple entities or a high volume of transactions.

Electronic Notifications Registration

We remind you that Contaldia does NOT manage clients' telematic notifications. That is why, with your company's digital certificate, you must register in the local, provincial, and autonomous electronic offices, as well as in the general offices of Treasury and Social Security as follows:

The portal https://dehu.redsara.es/ is where you can register with your digital certificate, filling in the contact details so that you receive notifications. These notifications usually have a period of 10 days to be opened, followed by the corresponding period to respond. In case you have a notification, you will receive an email alerting you to go to the portal to open it.

Once opened, if it is related to our Tax, Accounting, and Labor advisory services, you can send it to us as soon as possible so we can manage the appeal, if applicable. It is important to have the maximum number of days possible to respond, not sending the notification with less than 7 days left in the deadline.

How to account for and pay salaries in Odoo

For Contaldia, the confidentiality of information about its clients and companies is important. That is why we have several ways to account for employee salaries:

1. Without Employee Detail: To ensure the anonymity of the amount received by each employee. It is advisable that we provide you with a SEPA remittance file at the end of the month to proceed with a mass payment by uploading that file to your bank, so that only a total appears in the company's bank statement. By correctly entering the information in Odoo's accounting, we can calculate model 111 normally for our forecasts. Model 111 and model 190, while Odoo does not fully manage salaries in Odoo, as well as Social Security and communication with Siltra or Sistema Red, we believe it is an easy and practical option.
2. With Employee Details: The main advantage is being able to introduce analytics for each employee, as well as prepare models 111 and 190 from Odoo. The possible drawback is that your company's accounting department could check the salary of each employee by consulting the payroll entry made. Remember that Odoo manages permissions for each user and not all users in your company should have access to accounting.

Commitment and End of Contract

At Contaldia, we invest heavily in training, reviews, and processes to ensure that your accounting is as good as possible, avoiding tax errors, fiscal positions, or similar incidents. That is why we ask all clients for a commitment and engagement of 12 months, to ensure that the financial, billing, accounting, and tax process of your company with Odoo is the best and guarantees success during that period.

COMMITMENT CLAUSE, EARLY TERMINATION, AND PENALTY

1. Minimum Commitment
2. This contract will have a mandatory minimum duration of TWELVE (12) MONTHS, counted from the date of commencement of the effective provision of services by CONTALDIA.

3. Early termination by the client

   In the event that the CLIENT unilaterally terminates the contract before the end of the minimum commitment period, without cause attributable to CONTALDIA, they will be obliged to pay, as a penalty, an amount equivalent to the 50% of the fees corresponding to the services pending to be provided until the end of the minimum commitment period..

4. Calculation of the penalty

   The penalty will be calculated based on the current monthly fee at the time of early termination, regardless of promotions, temporary discounts, or special conditions applied previously.

5. Nature of the penalty

   The described penalty is considered as agreed compensation for damages and losses, intended to compensate for the costs of onboarding, organization, planning, resource allocation, adaptation to the client's systems (including Odoo), business knowledge, and operational capacity blockage incurred by CONTALDIA since the beginning of the contractual relationship.

6. Enforceability and payment method

   The penalty will be immediately enforceable upon notification of the early termination and may be included in the last issued invoice, allowing CONTALDIA to offset its amount against any amounts pending collection from the CLIENT.

7. Non-payments

   The non-payment of two or more fees, consecutive or not, will allow CONTALDIA to terminate the contract immediately, without prejudice to the claim for the amounts owed, as well as the penalty provided in this clause if the contract is within the minimum duration period.

8. No refund of amounts

   The early termination of the contract will not give rise, in any case, to the reimbursement of amounts already paid for services rendered, periods started, or ongoing work.

9. Exclusions

   The penalty provided for in this clause will not apply when the termination of the contract is due to a serious and proven breach of the contractual obligations by CONTALDIA.

10. Notice of non-renewal

    Once the minimum period of stay has ended, either party may terminate the contract by notifying in writing with a minimum notice of 30 calendar days prior to the expiration or renewal date.

How to account for tax payments

In Odoo, taxes are accounted for directly according to each tax, for example:

Model 111: Through the payroll and invoices from suppliers/creditors with withholding.

Model 303: When validating the tax, the entry can be generated with a simple click

Model 115: When entering invoices for rental leases of premises in supplier/creditor invoices.

Model 200: Through the accounting entry for corporate tax accounting.

Model 123: When entering entries for loans, dividends, or similar.

But, which account do we reconcile these taxes against?

We will detail the accounting accounts to reconcile for each tax, so you can reconcile them from the same bank statement:

1. Model 303: to Deposit/pay: account 4750, to refund or offset account 4700
2. Model 111, 115 and 123: account 4751
3. Model 202: account 473 (important this model of the payment on account of the Corporate Tax)
4. Model 200: to Deposit/pay: account 4752, to refund or offset account 4709
5. Social Security TC: account 4760
6. Net Payroll Payment: account 465
7. Local taxes, fees, IBI and similar: account 631 directly as an expense