Rates

All our rates include access to your web portal to consult all your advisory tickets, invoices, companies, and information about your company. Our rates are mainly composed of two services:

A) Accounting Services

We help you delegate the accounting of your company, taking care of recording all your expense and supplier invoices, as well as performing bank reconciliations starting from €1 per entry. This accounting service offers three optional add-ons that will enrich our proposal, including analytical, budgetary, or treasury accounting.

B) Tax, Accounting, and Labor Advisory Services

In our Advisory, we provide unique advantages for Odoo users. We handle tax management using your Odoo, which allows us to access the complete data creation flow, improving review and ensuring the security and accuracy of your tax, accounting, and labor reports. We also manage payroll, hiring, terminations, and any procedures related to your company's personnel at the national level. Additionally, we prepare any other commercial or tax obligations that your company needs to comply with.

The published rates are optimized for clients using updated Odoo, with Online Bank Connection, OCR, Bank Inquiry Access, updated AEAT taxes, and features that assist in the accounting of invoices and journal entries. The absence of any of these modules may result in an increase in the indicated rates. Some of these services can be performed by collaborating advisors to ensure great advice and follow-up for your company.

Steps to Follow

If your company is newly established or you need us to establish it, just contact us.

If your company is already active, it is very easy to start with Contaldia. The steps to follow are:

1) Review, comment on, and accept the budget. For questions, we can hold a brief meeting that you can contact or HERE

2) Create a user in Odoo for contaldia.com (this user will not count towards the enterprise subscription as it is an Official Odoo Tax Partner only for Odoo Enterprise Online contracts. In the Odoo Sh and On-Premise modalities, there is a cost)

Remember that if you enjoy Premium Tax Advice, it includes 3 hours of training, support, configuration, review of previous movements, and the opening entry of your Odoo completely free. Once the 3 hours are exceeded, you must purchase a support package with a 50% discount only for clients of monthly tax, accounting, and labor advice from Contaldia.

Likewise, we will review how to facilitate the change of tax, accounting, and labor advice for your company. The first and most important thing is to know which taxes each advisor will handle:

If Contaldia starts during the year, there is no problem. We can receive the information for the current year and coordinate to file the taxes for the next month or quarter.

If we start in January with Contaldia, this would be an example of how each advisor should proceed:

Former Advisor:

January 2025: Annual Tax and Labor Taxes. Social Security TC for December.

February 2025: Submit 347 for all companies.

April 2025: Submission of accounting books and minutes to be done by the former advisor if they do not charge you anything extra.

July 2025: Corporate tax and CCAA. To be done by the former advisor if they do not charge you anything extra.

Contaldia:

January 2025: Preparation of the 2026 payroll.

February 2025: Once the TC for January has been submitted by the former advisor, Contaldia can already handle registrations, cancellations, February payroll, etc...

February-March 2025: Review of the closing and we see if the accounting books, minutes, corporate tax, and CCAA are submitted by the former advisor or Contaldia.

April 2025: Quarterly reports for your company to be submitted by Contaldia, or monthly taxes in February.

Documentation for Contaldia

It is important to have as much historical information as possible regarding tax, commercial, accounting, and labor information of your company in order to advise you correctly.

More information on how to export A3nom here.

In any case, it is important to send the following documentation from your company:

Company documentation

- Digital certificate of the company

- Deeds

- Changes to deeds and share purchase agreements

- Loans and partner agreements.

- ID of administrators or authorized representatives

- Tax ID (CIF)

- Other commercial documents, if any.

TAX

- Quarterly or monthly taxes: 303, 349, Intrastat, 216, 115, 123 for the current and previous year

- VAT books: for the current and previous year or verify they are declared in Odoo

- Annual taxes 390, 296, 180, 193 for the current and previous year

- Taxes 202 for the current and previous year

- Corporate tax form 200/220 for the last 4 years.

- Model 232 for related operations, for the last 4 years, if any

- ETE tax from the Bank of Spain, for the last 4 years, (only in case of inflows or outflows of +1M euros to Spain.)

- Amortization tables of the assets.

- Other obligations with the tax authorities or other agencies

- Files and export and import company code from A3SOC (important), A3ECO (if they have it right)

LABOR:

- Payroll for the current and previous year

- Accumulated payroll summary for the current year in Excel

- Tc1 and Tc2 for the current and previous year

- Current employment contracts.

- Latest self-employed receipts.

- Updated ITA.

- Ongoing litigation or cases with employees.

- Agreement with the prevention service and the collective insurance policy.

- If there is any open judicial, extrajudicial, or administrative procedure

- Files and export and import company code from A3nom and the concept tables. IMPORTANT

Enterprise & Community

We work with all versions of Odoo, both Enterprise and Community, although it is always preferable to have one of the three most recent versions to access tax and localization updates in Spain.

We suggest using Odoo Community, Odoo Enterprise On Premise, or Odoo SH, as these options allow the installation of OCA community modules that optimize the management of your company in Spanish territory.

Network of Advisors

At Contaldia, we are a group of Tax Advisors and Chartered Economists who handle the advice and filing of your tax and accounting returns, offering direct and specialized advice. We also have a Network of Advisors that complements our services, providing support in Labor, Legal, and Juridical Advisory, and collaborating to manage and comply with all your company's obligations before any National body, whether in the Basque Country or the Canary Islands. If you want your advisor to join us, have them contact us.

Details of Fees and Included Services

Below we detail the services included and excluded from Contaldia's rates for Tax, Accounting, and Labor Consulting for your company. Contact us at info@contaldia.com if you have any questions regarding this; we adapt to your needs 100%, which is why we detail our fees and services so you can choose what you really need for your company.

*The prices indicated are indicative, as they need to be adapted to each company based on the time spent on each extra procedure not included in the fee.

Taxes will be filed as long as in the month of filing the tax, the client has their corresponding fee valid and does not have any outstanding invoices. In case of a return of the receipt charged to the client's bank account, a minimum charge of 30 euros will be applied for administrative and management expenses resulting from the return.

Additionally, Contaldia reserves the right to charge an additional amount based on the collection work that may be necessary, including the administrative, banking, or legal procedures required until the effective collection of the amounts owed.

Fees will be reviewed every January according to the upward variation experienced by the CPI between January and December of the previous year, or the index that replaces it.

The published rates may increase if the latest tax modules are not available or if older versions of Odoo are used.

Price Transparency Commitment: At Contaldia.com, we periodically review our rates to ensure the best quality of service. In the event of any upward adjustment, we will personally inform you at least 30 days in advance, so you have enough time to evaluate the new conditions before your next billing cycle. Continued use of the service after this period will imply acceptance of the new conditions.

In the accounting fee, if you do not have the OCR service of Odoo Enterprise, the published rates will increase.

The costs derived from subscriptions and services of Odoo Enterprise are the responsibility of the client.

At Contaldia, we encourage our clients to have control of their business using Odoo. However, our ultimate goal is to ensure that your tax compliance is impeccable and meets all legal regulations.

If you decide to manage your own accounting and handle the entry of invoices, it is important to apply the tax rates correctly. If our team detects repeated tax errors during the review processes, we will proceed to correct them to avoid problems with the tax authorities.

Since the ongoing correction of these errors represents an additional workload that is not included in the basic fee, the review and modification of such invoices in your Odoo will incur an extra cost. This additional time will be billed at our current hourly rate. You can review the webinar on non-Spanish invoices that will help you correctly account for your invoices. https://youtu.be/Lv8G8Vxhnhc

 Exclusions:

Mandatory electronic notification services for legal entities or individuals from any official body must be managed by the client with their digital certificate, after registering the service with each body such as the Tax Agency, Social Security, Provincial Council, City Council, or Autonomous Community, and Contaldia is not responsible for any notification that is not responded to in a timely manner and that has not been notified to Contaldia at least 7 days before its due date. Odoo functional support is not included.

Fees do not include travel, payments to third parties, such as fees, notaries, registrars, experts, or similar (unless expressly stated otherwise).

Other services outside the normal operation of the company that require special dedication due to their complexity or extent. Consultations on tax, accounting, commercial, or labor matters will be handled via email or phone, with the understanding that those requiring a study that, due to their complexity, clearly exceed the scope of this proposal will not be included. In these cases, the corresponding assignment will be billed separately.

Representation before the AEAT, SS or other public bodies (e.g.: reconciliations) in procedures for in-depth tax/labor inspections or data verification. Tax deferral. Business restructurings. Addressing requests, checks or labor inspections of all kinds, related to periods prior to the start of the service provided by the ADVISOR, which will be subject to separate billing upon acceptance by the signing client.

Electronic Notifications Registration

We remind you that Contaldia does NOT manage telematic notifications for clients. Therefore, with your company's digital certificate, you must register at the local, provincial, and regional electronic offices, as well as at the general Tax and Social Security office as follows:

The portal https://dehu.redsara.es/ is where you can register with your digital certificate, filling in the contact details so that you receive notifications. These notifications usually have a 10-day period to be opened, followed by the corresponding period to respond. In case of having a notification, you will receive an email alert to go to the portal to open it.

Once opened, if it is related to our Tax, Accounting, and Labor advisory services, you can send it to us as soon as possible so we can manage the appeal, if applicable. It is important to have the maximum number of days possible to respond, not sending the notification with less than 7 days remaining in the deadline.

How to account for and pay salaries in Odoo

For Contaldia, the confidentiality of information from its clients and companies is important. Therefore, we have several ways to account for employee salaries:

1. Without Employee Detail: To ensure the anonymity of the amount received by each employee. It is advisable to provide a SEPA remittance file at the end of the month to proceed with a mass payment by uploading this file to your bank, so that only a total appears in the company's bank statement. By correctly entering the information in Odoo's accounting, we can calculate model 111 normally for our forecasts. Model 111 and model 190, while Odoo does not fully manage payroll in Odoo, as well as Social Security and communication with Siltra or Sistema Red, we believe it is an easy and practical option.
2. With Employee Detail: The main advantage is being able to introduce analytics for each employee, as well as prepare models 111 and 190 from Odoo. The possible downside is that your company's accounting department could check the salary of each employee by consulting the payroll entry made. Remember that Odoo manages permissions for each user and not all users in your company should have access to accounting.

Commitment and Contract End

At Contaldia, we invest a lot in training, reviews, and processes to ensure that your accounting is as good as possible, avoiding tax errors, fiscal positions, or similar incidents. That is why we ask all clients for a commitment and engagement of 12 months, to ensure that the financial, billing, accounting, and tax process of your company with Odoo is the best and guarantees success during that period.

COMMITMENT CLAUSE, EARLY TERMINATION, AND PENALTY

1. Minimum Commitment
2. This contract will have a mandatory minimum duration of TWELVE (12) MONTHS, counted from the date of commencement of the effective provision of services by CONTALDIA.

3. Early termination by the client

   In the event that the CLIENT unilaterally terminates the contract before the end of the minimum commitment period, without cause attributable to CONTALDIA, they will be obliged to pay, as a penalty, an amount equivalent to 50% of the fees corresponding to the services pending to be provided until the end of the minimum commitment period.

4. Calculation of the penalty

   The penalty will be calculated based on the current monthly fee at the time of early termination, regardless of promotions, temporary discounts, or special conditions applied previously.

5. Nature of the penalty

   The described penalty is considered as agreed compensation for damages, intended to compensate for the costs of onboarding, organization, planning, resource allocation, adaptation to the client's systems (including Odoo), business knowledge, and operational capacity blockage incurred by CONTALDIA since the beginning of the contractual relationship.

6. Enforceability and payment method

   The penalty will be immediately enforceable upon notification of the early termination and may be included in the last issued invoice, with CONTALDIA being able to offset its amount against any amounts pending collection from the CLIENT.

7. Non-payments

   The non-payment of two or more installments, consecutive or not, will allow CONTALDIA to terminate the contract immediately,without prejudice to the claim for the amounts due, as well as the penalty provided in this clause if the contract is within the minimum duration period.

8. No refund of amounts

   The early termination of the contract will not give rise, in any case, to the reimbursement of amounts already paid for services rendered, periods started, or work in progress.

9. Exclusions

   The penalty provided in this clause will not apply when the termination of the contract is due to a serious and proven breach of the contractual obligations by CONTALDIA .

10. Notice of non-renewal

    Once the minimum duration period has ended, either party may terminate the contract by notifying in writing with a minimum notice of 30 calendar days before the expiration or renewal date.

How to account for tax payments

In Odoo, taxes are accounted for directly according to each tax, for example:

Model 111: Through the payroll and invoices from suppliers/creditors with withholding.

Model 303: When validating the tax, the entry can be generated with a simple click

Model 115: When entering invoices for rental leases of premises in supplier/creditor invoices.

Model 200: Through the accounting entry for corporate tax accounting.

Model 123: When entering loan, dividend, or similar entries.

But, which account do we reconcile these taxes against?

We will detail the accounting accounts to reconcile for each tax, so you can reconcile them from the same bank statement:

1. Model 303: to Enter/pay: account 4750, to refund or offset account 4700
2. Models 111, 115, and 123: account 4751
3. Model 202: account 473 (important this model for the advance payment of Corporate Tax)
4. Model 200: to Enter/pay: account 4752, to refund or offset account 4709
5. Social Security TC: account 4760
6. Net Payroll Payment: account 465
7. Local taxes, fees, IBI, and similar: account 631 directly as an expense